Privacy Policy

Introduction

Intertwined is committed to protecting your privacy and ensuring that your personal information is handled safely and responsibly. This Privacy Policy explains how we collect, use, store, and share personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and any future UK data protection legislation.

By using our services or visiting our website, you agree to the terms of this Privacy Policy.

Information We Collect

We collect only the information necessary to plan and deliver safe, effective, and tailored dance sessions that meet each individual’s needs.
This may include:

• Personal details such as name, DOB, contact numbers, and email address (for service users, parents/carers, schools, or centres where applicable).

• Support needs or accessibility information to ensure appropriate provision and safeguarding.

• Relevant personal information such as behaviours, preferences, or other notes that help us deliver suitable and inclusive sessions.

This information may initially be collected in writing and then stored electronically. We use appropriate technical and organisational measures to keep all data secure.

How We Use Your Information

We use your personal data for the following purposes:

• To plan and deliver appropriate and safe sessions.

• To keep you informed about session details, changes, or important updates.

• To contact you or your emergency contact in case of an emergency.

• To promote and safeguard the welfare of all participants.

• To maintain accurate records and accounts for operational purposes.

We will only use your information for the purposes for which it was collected, unless we have obtained your explicit consent to do otherwise.

Lawful Basis for Processing

Intertwined processes personal data under the following lawful bases:

• Consent: When you have given clear consent for us to process your information for a specific purpose.

• Contract: When processing is necessary to deliver the services you have requested.

• Legal Obligation: When processing is necessary to comply with a legal requirement (e.g., safeguarding or health and safety).

• Legitimate Interests: When processing is necessary for our legitimate organisational interests and does not override your rights.

Sharing of Information

We do not share your personal information with third parties unless:

• It is required for safeguarding, welfare, or emergency purposes.

• We are legally obliged to share information (for example, with law enforcement or safeguarding authorities).

• You have given us explicit consent to do so.

When information is shared, we only provide the minimum amount necessary, and where possible, data will be anonymised.
All recipients of shared data are legally required to keep it secure and confidential.

Data Security and Retention

We are committed to ensuring your information is secure. Appropriate security measures are in place to prevent unauthorised access, disclosure, or loss of data.

Personal information is retained only for as long as necessary to fulfil the purposes it was collected for, including any legal, accounting, or reporting requirements.

Your Data Rights

Under data protection law, you have the following rights:

• Access: To request a copy of the information we hold about you.

• Rectification: To ask us to correct any inaccurate or incomplete data.

• Erasure: To request deletion of your data in certain circumstances.

• Restriction: To request limitation of how we process your data.

• Objection: To object to processing where applicable.

If you would like to exercise any of these rights, please contact us at intertwinedne@gmail.com.
We will respond within one calendar month in accordance with data protection law.

Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be posted on our website with the revised “last updated” date. We encourage you to review it periodically.

Contact Us

If you have any questions or concerns about how your data is handled, please contact:

Intertwined
Email: intertwinedne@gmail.com
Location: Sunderland, United Kingdom

If you remain concerned about how your information has been handled, you can contact the Information Commissioner’s Office (ICO): www.ico.org.uk.